Joint #21 Article 11

November 12, 2000
Joint #21
Article 11

TENURE-TRACK APPOINTMENT AND TENURE FOR FACULTY MEMBERS

11.01 A candidate for a non-decision year review, extension of a tenure-track appointment or for tenure shall be considered at the times specified in this Article and in Clause 10.03. Candidates shall prepare and submit materials for the assessment file to the Administrative Head in accordance with Article 9. At the option of the candidate, exercised at the time of hiring, some or all of the time spent in term appointment(s) at the University in the six (6) year period immediately preceding a tenure-track appointment, provided that this time follows the completion of the doctorate (or the recognized terminal qualification in his or her discipline), may be included in the years of service specified in this article. A total of six (6) laboratory courses or nine (9) non-laboratory courses shall be the equivalent of one (1) full year of relevant academic experience.

11.02 A tenure-track appointment is an appointment which shall lead to consideration for tenure according to the criteria and procedures specified in this Collective Agreement, unless the tenure-track appointment is not extended in accordance with this Article. A tenured appointment is a continuing appointment which shall not be terminated by the University except as provided for in this Collective Agreement.

11.03 A tenure-track appointment shall be made for an initial period of three years.

11.03#1x When a search has been conducted and the advertisement stated that a completed earned doctorate (or the recognized terminal qualification in the discipline) is required for the appointee to receive the rank of Assistant Professor and to be in a tenure-track position, and the candidate recommended to the Board of Regents for appointment has not completed an earned doctorate (or recognized terminal qualification in his or her discipline), the appointment shall be a regular term, non-renewable appointment for three (3) years at the rank of Assistant Professor in accordance with Clause 23.02. During the first twenty-four (24) months of the term of the appointment, if the Faculty Member completes all requirements for the doctorate (or the recognized terminal qualification in his or her discipline), he or she shall begin a tenure-track appointment following completion of the requirements for the degree. The date that the tenure-track appointment would begin would be determined by Clauses 12.02#1u and 12.02#2u substituting date of completion of the degree for date of appointment. Time in the term appointment shall not otherwise count toward the tenure-track period. During the final twelve (12) months of the regular term appointment, completion of the doctorate (or the recognized terminal qualification in his or her discipline) shall not lead to a tenure-track position although the Faculty Member may wish to respond to an advertisement for the position he or she was occupying. Neither party shall seek or agree to vary all or part of this Clause over the life of this Collective Agreement.

11.03#2x An Assistant Professor holding a regular term appointment in accordance with Clause 11.03#1x who completes a higher degree shall have his or her salary adjusted in accordance with Clause 30.16#31x effective the date of notification of the completion to the Administrative Head. {Cross reference subject to agreement on Article 30.}

NON-DECISION YEAR REVIEWS

11.03#3x The following procedures shall be used for non-decision year reviews of tenure-track appointees:

(a) If the Faculty Member being reviewed has been elected or appointed to the Committee, he or she shall not join the Committee as a member until his or her review, which shall be the Committee’s first review, has been completed by the Committee.

(b) The Promotion and Tenure Committee shall assess the file, constructed in accordance with Article 9, and may meet with the Faculty Member.

(c) By October 1, the Promotion and Tenure Committee shall submit a report to the Administrative Head assessing progress toward meeting the criteria for tenure. Where appropriate, specific advice to the Faculty Member may be included in the report. Following the submission of this report, the Faculty Member being reviewed, if he or she has been elected or appointed to the Committee, shall join the Committee for the remainder of its work.

(d) Following receipt of the Committee’s report, the Administrative Head shall write his or her own report.

(e) By October 15, copies of both reports will be sent to the Faculty Member, the personal file and, in the case of departmentalized units, to the Dean, or at the College, to the Principal or at the Fisheries and Marine Institute, to the Associate Executive Director.

TIMING OF TENURE CONSIDERATION

11.04 Except as provided elsewhere in this Collective Agreement, a Faculty Member with the rank of Assistant Professor shall be considered for tenure in the fifth or sixth year of service, at the option of the Faculty Member as specified in Clause 10.03a#3x. A Faculty Member with a tenure-track appointment at the rank of Associate Professor shall be considered for tenure in the third year of his or her tenure-track appointment. At the rank of Associate Professor, tenure shall not be granted at the initial appointment without a positive recommendation from the Search Committee. Appointments at the rank of Professor, unless they are term appointments in accordance with Clause 23.05#1x, shall be with tenure.

EXTENSION OF TENURE-TRACK APPOINTMENT

11.08 Following the review of an Assistant Professor in the third year of a tenure-track appointment, one of the following actions shall be taken by the University:

(a) if the performance of the Faculty Member indicates satisfactory progress toward tenure using the criteria stated in Clause 11.19, the tenure-track appointment shall be extended for three (3) years;

(b) if the performance of the Faculty Member is unsatisfactory, the appointment to the University shall not be extended.

CONSIDERATION FOR TENURE

11.09 Following the review for tenure of an Assistant Professor in his or her fifth or sixth year of a tenure-track appointment, one of the following actions shall be taken by the University:

(a) if the performance of the Faculty Member has satisfied the criteria for tenure, tenure shall be granted;

(b) if the performance of the Faculty Member has not satisfied the criteria for tenure, his or her tenure-track appointment shall not be extended but if this decision is made in the sixth year, he or she shall be offered a further one (1) year terminal appointment. If this decision is made in the fifth year, the final year of the appointment shall be deemed to be a terminal year.

11.11 Following the review of an Associate Professor in his or her third year of tenure-track appointment, one of the following actions shall be taken by the University:

(a) if the performance of the Faculty Member has satisfied the criteria for tenure, tenure shall be granted;

(c)u if the performance of the Faculty Member has not satisfied the criteria for tenure, the appointment to the University shall not be extended but he or she shall be offered a further one (1) year terminal appointment.

11.11#1u An Associate Professor with an initial tenure-track appointment of two (2) years shall be reviewed in the final year of his or her tenure-track appointment. Following the review, one of the following actions shall be taken by the University:

(a) if the performance of the Faculty Member is satisfactory, tenure shall be granted;

(b) if the performance of the Faculty Member is unsatisfactory, the tenure-track appointment shall be extended for one (1) year and the Faculty Member shall be reviewed during that year.

11.12 Notwithstanding Clauses 11.08 to 11.11, the Promotion and Tenure Committee may invite an Assistant Professor in his or her third or fourth year of a tenure-track appointment, or an Associate Professor in the second year of his or her tenure-track appointment, to be considered for tenure. Such invitation shall follow only upon a presumption of superior performance resulting from an initial consideration of the candidate’s file by the Committee under Clause 11.03#3x or Clause 11.08, with the proviso that the expectation of achievement shall be higher, the earlier he or she is considered for tenure. The Faculty Member must provide his or her consent in writing to be considered for tenure under the provisions of this Clause.

11.13 When candidates are considered for tenure under the provisions of Clause 11.12, one of the following actions shall be taken by the University:

(a) if the performance of the Faculty Member satisfies the expectation of superior performance as stated in Clause 11.12, tenure shall be granted;

(b) if the performance of the Faculty Member does not satisfy the expectation of superior performance as stated in Clause 11.12, the tenure-track appointment shall continue in accordance with the original appointment and any extension previously given.

11.14 When candidates are considered for tenure under the provisions of Clause 11.12, the Promotion and Tenure Committee and the Administrative Head shall comply with the provisions of Clauses 10.05 and 10.06, except that their recommendations shall be limited as specified in Clause 11.13.

PART-TIME TENURE-TRACK APPOINTMENTS

11.15 In the case of a Faculty Member holding a part-time tenure-track appointment, the years of service at the University counted towards eligibility for tenure review shall be prorated as follows: the years of service shall be taken to be the duration of the part-time appointment multiplied by the ratio of part-time/full-time. The years of service shall be rounded up to the next full year for any part of a year greater than 0.7.

INFORMING THE COMMITTEE AND THE CANDIDATE

11.16 When the Dean, Director, Associate Executive Director of the Fisheries and Marine Institute or Principal makes a negative recommendation to the Vice-President (Academic) on the extension of a tenure-track appointment or granting of tenure, the Promotion and Tenure Committee and the candidate shall be informed no later than December 15. In such a case, the Dean, Director, Associate Executive Director of the Fisheries and Marine Institute or Principal shall give the candidate a statement of reasons and provide the Promotion and Tenure Committee’s report and, where applicable, the Department Head’s or Division Head’s recommendation.

11.17 The President shall notify the candidate no later than February 1 of his or her recommendation to the Board. If the recommendation is not positive, the notification shall contain a statement of the reasons.

11.18 The Board shall notify the candidate in writing of its decision by March 1.

CRITERIA FOR TENURE

11.19 The criteria for the granting of tenure shall be satisfactory academic performance considering the tenure-track period as a whole, demonstrated professional growth since the date of appointment, and the promise of future development. Consideration shall also be given to academically relevant achievement prior to the tenure-track appointment. Considering the professional duties and responsibilities of Faculty Members as set out in Article 3, the areas of assessment for tenure shall be the following, with the greatest weight placed on (a) and (b):

(a) documented effectiveness and scholarly competence as a teacher;

Recommendations and decisions shall be based on the evaluation of documentation compiled by the Faculty Member following suggestions in the CAUT Teaching Dossier (see Appendix B). The Faculty Member shall select the particular components suggested in the CAUT Teaching Dossier for inclusion in the file.

(b) a demonstrated record, since the date of appointment, of research, scholarship, or creative and professional activities appropriate to the rank;

Factors that may be considered include but are not limited to: the publication of books, monographs, and contributions to edited books; papers in both refereed and non-refereed journals; scholarly presentations delivered at professional meetings; success in grant competitions; participation in panels; unpublished research including current work in progress both supported and non-supported; editorial and refereeing duties; creative works and performances; and scholarship evidenced by the candidate’s depth and breadth of knowledge and general contributions to the research life and creative milieu of the University. Greater weight shall be placed on refereed products of scholarship than on those that have not been refereed. Similarly, published work shall be given greater weight than unpublished work. The quality and originality of both published and unpublished work shall be considered.

(c) a demonstrated record of academic service.

Service includes internal and external activities related to the functioning of the University. Factors that may be considered include, but are not limited to: participating in University, Faculty, and Departmental Committees; service in professional organizations and associations, for example, through holding office on executive boards and committees; general administrative duties; and community service where the individual has made a contribution by virtue of special academic competence.

11.20 Recommendations and decisions about the quality or quantity of activities shall be based solely on documentation in the file. Except in the case of an Assistant Professor (Research), Associate Professor (Research) or Professor (Research) with respect to teaching activities, if the documentation in the file includes no information about one or more of the three areas under consideration (teaching, research or service) this shall be grounds for a negative recommendation or decision.

11.21 A Faculty, School or College may adopt more detailed statements of criteria than those set out in this Article, so long as such statements are consistent with this Collective Agreement, are formally approved by a majority vote by ballot of the Faculty Members in the Faculty, School or College concerned and are approved by the Vice-President (Academic). Copies of such statements shall be circulated to all Faculty Members in the Faculty, School or College and to the Vice-President (Academic) at least twenty (20) days before the ballot is distributed. The Dean, Director, or Principal or Associate Executive Director of the Fisheries and Marine Institute shall forward to the Association any such approved statement within twenty (20) days of the conclusion of the ballot.

11.21#1x When a Faculty Member resigns from the University while he or she is in the process of being considered for extension of a tenure-track appointment, promotion or tenure or is undergoing a non-decision year review, the process of consideration or review shall terminate and the assessment file shall not be entered into the personal file.
W. E. Schrank

J. E. Strawbridge