SIGNED JOINT #10
ARTICLE 10
27 OCTOBER 2000
JOINT #10
ARTICLE 10
PROCEDURES FOR PROMOTION AND TENURE COMMITTEES FOR FACULTY MEMBERS
10.01 The procedures specified in this Article shall apply to all assessments carried out by Faculty Member Promotion and Tenure Committees unless otherwise specified in this Collective Agreement.
10.01#1u Once appointed or elected to a Promotion and Tenure Committee, a Faculty Member cannot be a candidate for promotion or tenure during the Academic Year for which that Committee was established.
10.02 Normally, transaction of business shall require the presence of all members. In no case shall business be transacted in the absence of more than one (1) member or in the absence of the Chairperson. In the case of a Committee with fewer than five (5) members, all members must be present for the transaction of business.
10.02#1x In cases of promotion, when a Faculty Member is appointed to the University or promoted to a higher rank between January 1 and August 31, the calculation of years in rank shall be made as though the Faculty Member had been appointed or promoted on the following September 1.
10.02#2x In cases of promotion, when a Faculty Member is appointed to the University or promoted to a higher rank between September 2 and December 31, the calculation of years in rank shall be made as though the Faculty Member had been appointed or promoted on the previous September 1.
10.03 Assessment procedures shall be initiated as follows:
(a#1u) In cases where a tenure-track appointee is appointed between January 1 and August 31, the first review for progress toward meeting the criteria for tenure shall be initiated by the Administrative Head by September 1 of the year following the year of appointment which shall be considered to be the second year. Further reviews shall be initiated by the Administrative Head in the fourth year, and in the fifth year when the tenure review is in the sixth year, in accordance with this Article.
(a#2u) In cases where a tenure-track appointee is appointed between September 1 and December 31, the first review for progress toward meeting the criteria for tenure shall be initiated by the Administrative Head by September 1 immediately following the appointment which shall be considered to be the second year. Further reviews shall be initiated by the Administrative Head in the fourth year, and in the fifth year when the tenure review is in the sixth year, in accordance with this Article.
(a) Review of tenure-track appointees at the rank of Assistant Professor for extension of appointment shall be initiated by the Administrative Head no later than September 1 in the third year of the appointment.
(a#3x) No later than September 1 in the fifth year of a tenure-track appointment, an Assistant Professor shall write to his or her Administrative Head choosing whether to be considered for tenure in the fifth or sixth year. Failure to choose shall mean that consideration for tenure shall be given in the sixth year.
(b) Review of tenure-track appointees for tenure shall be initiated by the Administrative Head no later than September 1 of the fifth or sixth year of the appointment as determined by the Faculty Member in the case of Assistant Professors, and the third year of the tenure-track appointment in the case of Associate Professors. In the case of Associate Professors with two (2) year tenure-track appointments as of the date of signing of this Collective Agreement, the review for tenure shall be initiated by the Administrative Head no later than September 1 of the second year of the appointment. In the case of Assistant Professors, consideration for tenure and promotion to Associate Professor (should application be made) may occur concurrently.
(c) Consideration of a Faculty Member for promotion shall follow upon formal application or nomination for such promotion. An application or nomination for promotion (not concurrent with a tenure consideration) shall be made in writing to his or her Administrative Head by September 1. In the case of nomination the written consent of the candidate shall accompany the nomination.
(d) At the time the Administrative Head initiates the review of a tenure-track appointee or receives an application or nomination for promotion, he or she shall request the Faculty Member to prepare materials for the assessment file as specified in Article 9. The Administrative Head shall present the file, prepared in consultation with the candidate, to the Committee not later than September 20 in the case of non-decision year review and October 1 in all other cases.
10.04 The Committee may request a candidate to appear before it as part of the review procedure. In addition, a candidate shall, if he or she requests, be given the opportunity to appear before the Committee. In either case, the candidate shall be notified at least five (5) days before the date of the hearing.
10.05 If the initial decision of the Committee is not to make a positive recommendation, the Chairperson shall notify the candidate in writing, by November 1 in the case of tenure or extension of tenure-track appointment; by February 1 in the case of promotion to Associate Professor; and by March 1 in the case of promotion to Professor. In this notice, the Committee shall state its concerns and offer to meet with the candidate to allow him or her to speak to these concerns. The candidate shall indicate in writing whether or not he or she wishes to meet with the Committee. If the candidate elects to meet with the Committee, he or she shall have ten (10) days from the date of the notice to seek advice and prepare further documentation in preparation for such a meeting. The Committee shall review its initial recommendation following this meeting with the candidate.
10.06 After the Committee has completed its review of the candidate, it shall transmit its report to the Administrative Head. The report must take into account the criteria for Promotion and Tenure specified in Articles 11 and 12. The Administrative Head shall forward his or her recommendation and the Committee’s report to his or her immediate administrative superior, and shall concurrently inform the Committee of his or her recommendation. At the request of the Committee, the Administrative Head shall meet with the Committee to discuss his or her recommendation. The Administrative Head shall inform the candidate of both the Committee’s and the Administrative Head’s recommendations simultaneously with the forwarding of the recommendation to his or her immediate administrative superior.
10.07 The Promotion and Tenure Committee shall make reports to the Administrative Head concerning non-decision year review, extension, tenure and promotion of Faculty Members. The Committee shall not be required to perform additional duties.
W. E. Schrank
J. E. Strawbridge
Main
Negotiations
Joint Articles
Contact
