Under the Collective Agreement, all tenure-track and tenured Academic Staff Members (ASMs) who were employed as of April 1, 2005 may claim up to $400 in this fiscal year for qualifying expenditures as a Professional Development Expense Reimbursement (see Article 31 below). These expenses must have been incurred since April 1, 2004 and the claim must be submitted by March 31, 2006.
In order to qualify for reimbursement, expenditures must contribute to the professional development of the ASM so that he or she can better serve the University and its students. Expenditures in the following categories are eligible:
- books, subscriptions, equipment, computer software, instruments, materials or supplies which shall remain the property of the University;
- travel, accommodation, or cost of supplies directly related to meetings or research activities including field trips not covered by other University funds;
- registration fees for scholarly conferences;
- page and reprint charges or costs incurred in the preparation and completion of scholarly manuscripts;
- academic association memberships where such memberships are unrelated to professional licensing or certification procedures.
Qualifying ASMs who wish to make a claim for 2005/2006 should therefore prepare their claim for submission before March 31, 2006. Receipts or other evidence of the expenditure (such as copies of the invoice and the check or credit card slip) should be enclosed where possible. The reimbursement request must be submitted on a travel claim form to your Administrative Head. Clearly identify the claim as the Professional Development Expense Reimbursement and charge the expenses to the subcode 64029.
Article 31
Professional Development Expense Reimbursement
31.60 The University shall provide Professional Development Expense Reimbursement (PDER) for each tenure-track or tenured ASM and permanent CEC who is employed as of April 1 at this University. The Administrative Head shall approve the expenditures using the criterion of whether or not the expenditure contributes to the professional development of the ASM so the ASM can better serve the University and its students.
31.61 For the fiscal years beginning each April 1 after March 31, 2002, expenses of up to $400 per year incurred during the fiscal year and in the prior fiscal year, may be claimed by each ASM. An ASM who ceases to be an employee shall not receive a PDER.
31.62 The ASM shall be reimbursed only for qualifying expenditures which are related to his or her research and professional development. Qualifying expenditures are limited to:
- books, subscriptions, equipment, computer software, instruments, materials or supplies which shall remain the property of the University;
- travel, accommodation, or cost of supplies directly related to meetings or research activities including field trips not covered by other University funds;
- registration fees for scholarly conferences;
- page and reprint charges or costs incurred in the preparation and completion of scholarly manuscripts;
- academic association memberships where such memberships are unrelated to professional licensing or certification procedures.
31.63 An ASM shall be reimbursed for qualifying expenditures only upon the written request of the ASM to the Administrative Head. Only one (1) such request may be made in a fiscal year, and must be submitted to the Director of Financial and Administrative Services All claims shall be reimbursed within thirty (30) days unless the claim is submitted between February 1 and April 30.
