SIGNED JOINT #17
29 OCTOBER 2000
ACADEMIC STAFF MEMBERS WITH DELEGATED ADMINISTRATIVE RESPONSIBILITIES
28.01#1u This article refers to administrative positions undertaken by ASMs that are not specified in the Memorial University of Newfoundland Policies and Procedures Governing the Appointment, Review, Promotion and Tenure of Academic Administrators in effect October 26, 2000 and which include, but are not limited to, Deputy Heads, Programme Coordinators, and Programme Chairs.
28.01 Grievances arising from actions taken in the context of this Article by ASMs with delegated administrative responsibility shall be lodged against the Administrative Head to whom the ASM reports.
APPOINTMENT AND DUTIES OF FACULTY MEMBERS WITH DELEGATED ADMINISTRATIVE RESPONSIBILITIES AT THE ST. JOHN’S CAMPUS
28.02 The decision as to whether a Deputy Head, Programme Coordinator, or similar administrative position will be filled rests with the Administrative Head. In the case of the Programme Coordinator of an interdisciplinary programme in a departmentalized Faculty, the decision shall rest with the Dean, or Deans or Directors if the programme is inter-faculty. When a position is to be filled, the primary responsibility for a recommendation of appointment shall rest with the Administrative Head(s) who shall make the recommendation following Collegial Consultation with the Faculty Members in the Academic Unit(s).
28.03 Appointment of Deputy Heads, Programme Coordinators, and similar administrative positions shall be made for a period of one (1) to three (3) years. They shall be eligible for re-appointment.
28.04 If a Faculty Member with delegated administrative responsibilities is asked by the Administrative Head to provide formal advice respecting the evaluation of Faculty Members for promotion, tenure, or any other purpose, this advice shall be contained within the evaluation file and treated in accordance with the relevant procedures in this Collective Agreement.
28.05 (a) The delegated duties and responsibilities of Faculty Members with delegated administrative responsibilities shall be those in place as of the date of signing of this Collective Agreement.
(b) Within thirty (30) days of the signing of this Collective Agreement, the Administrative Head, in consultation with the Faculty Member with delegated administrative responsibilities, shall prepare a statement of the duties and responsibilities of the delegated administrative position. This written statement shall be distributed to all Faculty Members in the Academic Unit.
(c) Changes to these duties and responsibilities shall be mutually agreed between the incumbent and the Administrative Head and the written statement of duties shall be amended accordingly.
APPOINTMENT AND DUTIES OF PROGRAMME CHAIRS AT GRENFELL COLLEGE
28.06 Each College Degree Programme shall have a Programme Chair who shall be responsible for the orderly, effective and efficient operation of the programme. For the purposes of this Article, the term “Degree Programme” shall mean College Degree Programme.
28.06#1x (a) Membership in Programme Units shall be defined by the discipline to which a Faculty Member is appointed. Other Faculty Members may be included in a Programme Unit, as appropriate, on the recommendation of the Programme Unit Chair, with the approval of the Division Head(s), and following Collegial Consultation with the Faculty Members in the Programme Unit.
(b) Appendix [???] is a Memorandum of Understanding between the Parties that states which disciplines are in which Programme Units.
28.07 When the position of Programme Chair is to be filled, the Faculty Members in the College Programme Unit shall nominate to the appropriate Administrative Head in writing a candidate for the position of Programme Chair. The Administrative Head shall either recommend the candidate to the Principal or shall return the nomination to the College Programme Unit for further consideration, with a statement of the reasons. If the candidate is recommended by the Administrative Head, the Principal shall either recommend the candidate to the Vice-President (Academic) or shall return the nomination to the Administrative Head for further consideration, with a statement of reasons.
28.08 Programme Chairs at the College shall be appointed for a period of three (3) years or a shorter term by mutual agreement of the Administrative Head and the candidate. They shall be eligible for re-appointment. Normally, a Programme Chair shall not be appointed for more than six (6) consecutive years.
28.09 If a Programme Chair at the College is granted sabbatical leave or other leave lasting one (1) semester or more, he or she shall resign the office of Programme Chair effective the beginning of the leave period.
28.10 A Programme Chair at the College shall advise the Administrative Head or Heads on matters pertaining to the College Degree Programme. Such advice shall be based on consultation with other Faculty Members in the College Programme Unit. The duties of a Programme Chair at the College shall include:
(a) assisting the Administrative Head or Heads in the promotion of teaching, scholarship and creative work;
(b) advising the Administrative Head or Heads on matters with respect to staffing, programme, budget, research and travel funds;
(c) coordinating the advising of students on academic matters;
(d) representing the Degree Programme within and without the College and University;
(e) any other duties as mutually agreed.
LIBRARIANS APPOINTED TO ADMINISTRATIVE POSITIONS IN THE LIBRARY
28.11 A Librarian appointed to an administrative position within the Library system which is not excluded from the bargaining unit shall initially be appointed for a fixed term of three (3) years. Subject to clause 28.12, such appointments shall be renewable for three (3) or five (5) years after a favourable review and on the recommendation of the Review Committee referred to in Clause 28.14.
28.12 If the University Librarian and the Librarians agree, such administrative positions may be filled from the Librarians in the division according to mutually acceptable procedures. Such appointments shall be for a fixed term of agreed duration.
28.13 Except where administrative appointments are made in accordance with Clause 28.12, a person appointed to a Librarian position with administrative responsibilities shall be appointed according to the procedures set out in Article 13.
28.14 When an appointment to such an administrative position is to be renewed, a Review Committee shall be formed in the same manner as Search Committees as set out in Article 13 with the additional condition that at least one (1) of the elected Librarians shall be from the relevant division wherever possible.
28.15 Assessment of the Librarian whose position is being reviewed shall be based primarily upon his or her ability to perform the administrative duties of the position.
28.16 The Review Committee shall report its advice and assessments to the University Librarian. The University Librarian shall review with the Committee its advice and assessments and may refer the matter back to the Committee for further consideration. The University Librarian shall forward his or her recommendation to the Vice-President (Academic) together with the report of the Review Committee containing its advice and assessments. The University Librarian shall inform the Review Committee and the Librarian concerned of his or her recommendation at the time it is forwarded to the Vice-President (Academic). In the case of such appointments in the Health Sciences Library and the Sir Wilfred Grenfell College, the Review Committee shall report simultaneously to the University Librarian and the Dean of Medicine or the Principal, and the University Librarian and the Dean or Principal shall recommend jointly whether to renew the administrative appointment through the Vice-President (Academic).
28.17 The Vice-President (Academic) shall send his or her recommendation to the President and, simultaneously, shall send a letter to the Librarian whose position is under review saying whether the recommendation to renew is positive or negative. If negative, the letter shall state the reasons.
28.18 Notwithstanding Article 17, if as a consequence of such a review, a Librarian appointed to an administrative position within the Library is denied renewal of his or her administrative position, and if he or she is untenured at the time this occurs, he or she shall retain a tenure-track appointment for at least a further two (2) years before being given final consideration for tenure.
28.19 If the provisions of Clause 28.18 are used to add a further two (2) years to a tenure-track appointment and tenure is subsequently denied, he or she shall be offered a further one (1) year terminal appointment.
W. E. Schrank
J. E. Strawbridge